We are looking for a Fellowship Programme Coordinator (0,8 fte)

12 April 2022

The IIAS International Fellowship Programme (IFP) on Asian Studies is one of the core programmes of the International Institute for Asian Studies. In collaboration with other IIAS initiatives, IIAS partners, and the institute’s Management Team (MT), the new Fellowship Programme Coordinator (FPC) will work on developing, promoting, coordinating and administratively managing the institute’s International Fellowship programme.

Vacancy number: 22-222

He/she should uphold IIAS’s vision of an inclusive, collaborative, and dynamic IIAS Fellowship programme in line with the intellectual and organisational culture of the institute and the changes that are currently taking place in humanities and social sciences academia.

Key responsibilities of the IIAS Fellowship Programme Coordinator

  • Integrating the IFP in IIAS’s programmes and activities
  • Re-shaping the fellowship selection process
  • Promoting and disseminating the IFP
  • Humanely managing the IFP
  • Administratively (and financially) managing the IFP
  • Maintaining contacts with former IIAS fellows

Integrating the IFP in IIAS’s programmes and activities

The FPC will work with the Director and other IIAS colleagues to formalise a strategy that reinforces linkages between the IFP and the other IIAS programmes and activities so as to help fellows to benefit from all the opportunities in research, pedagogy, capacity building and dissemination carried by IIAS. This also implies working with IIAS’s partners to support more mobility, exposure and cross-knowledge sharing.

The FPC will interact with the coordinators of the other IIAS programmes or networks, the MT, and the Academic Selection Committee. He/she will work to cultivate relations with other partner institutes in and outside the NL, including from IIAS-associated networks such as European Alliance for Asian Studies (EAAS), International Convention of Asia Scholars (ICAS), Urban Knowledge Network Asia (UKNA) and Humanities Across Borders (HAB), with the objective of facilitating fellows’ exposure and integration.

Re-shaping the fellowship selection process

A key aspect of the job will be to overhaul the recruitment and selection procedure of the programme. This aspect is critical for the institute’s capacity to positively enhance individuals’ research on/in/with Asia and their professional integration. A suggested move would be toward a two-step selection process with first a simplified open call inviting candidates to apply to the IFP. Pre-selected candidates will then be requested to design their fellowship experience with the help of the FPC with the objective of improving their future ‘employability’ in the academic job market.

Promoting and disseminating the IFP

The FPC will extend the communication strategy of the IFP so that it reaches new segments of the population of potential candidates across the global academic community. One of IIAS’s strengths is its ability to reach out to scholars and contributors located on the margins of mainstream institutional academia. The FPC will strive to enhance and consolidate this inclusive capacity. Making use of IIAS’s extensive networks, the FPC will ensure that information about the IFP is widely circulated among various constituencies, and that potentially interested people can be easily reached. This includes updating the programme’s information on the IIAS website and in the IIAS Newsletter.

Managing the IFP humanely and collegially

The FPC will serve as a mentor-facilitator of the IIAS fellows and their projects. He/she will act as a supportive presence for fellows, and as their main contact person. The FPC will supervise the fellows’ stay in Leiden at IIAS as well as their visit to other partner institutes. The FPC should also foster interactions among the fellows, and between fellows and other members of the IIAS staff. He/She should facilitate special activities including fellows’ webinars/podcasts/live presentations, article(s) in the IIAS Newsletter, bio-presentations and outings, as well as their participation in IIAS projects.

Administratively managing the IFP

With the assistance of one dedicated support staff, the FPC will take an active role in administratively managing the fellows’ selection process, interfacing with the Academic Selection Committee - of which she/he is a member -, facilitating fellows’ stay in the Netherlands (in collaboration with Leiden University’s departments or other Dutch academic establishments, the Service Centre International Staff/SCIS, Leiden Municipality, Immigration services, etc.). Administrative supervision also includes dealing with housing rental and financial management (with the help of the financial controller who is available for budgeting, payments, reimbursements).

Maintaining contacts with former fellows

The FPC will seek to maintain connections with former IIAS fellows (‘alumni’). Recently, a unique connection was established between current and past fellows to work on an Academic Freedom Space in conjunction with ICAS events. This initiative can be further explored by the FPC as part of a new strategy aimed at linking up past and present IIAS fellows, and seeking ways for them to contribute to the IIAS’ activities and networks.

Profile of the Fellowship Coordinator:

  • You have a PhD university degree, preferably in the field of Asian Studies or on an Asia-related subject
  • Knowledge of the Dutch, European and Asian academic environments is an advantage
  • You have proved experience in academic programme development, especially in the fields of humanities, arts and social sciences
  • You operate as a creative thinker who can move beyond conventions, narrow discipline or country specializations. Above all, you demonstrate a clear understanding of the role, position and vision of IIAS and how the fellowship programme aligns with the institute’s other main initiatives
  • You operate empathically, flexibly yet reliably with the fellows whose support you are responsible for
  • You can develop a meaningful and impactful communication and dissemination strategy
  • You exert a capacity to operate autonomously, within a horizontally structured team. You work collegially with dedicated colleagues and report to the MT
  • You are creative, take initiatives, remain flexible, and are able to work in a small and dynamic team-based organization  
  • You are used to working with different nationalities and you are open-minded
  • You are fluent in English
  • You work easily with digital technology (webinars, forums, social media) and are quick to adapt to new softwares and programmes

Terms and conditions

We offer a position for initially twelve months, with an extension dependent on work assessment and further developments. Depending on qualifications and experience a salary range from € 2836 to €4474 or € 3807 to € 5211 gross per month for a full-time appointment (scale 10/11) in accordance with the Collective Labour Agreement for Dutch Universities.

IIAS and Leiden University offer an attractive benefits package with additional holiday (8%) and end-of-year bonuses (8.3%). Our individual choices model gives you some freedom to assemble your own set of terms and conditions. For more information, see the website.

Applicants should have a valid residence and work permit for the Netherlands or be able to obtain one. For more information about working in the Netherlands, see Working in the Netherlands | Immigration and Naturalisation Service (IND) or contact the Service Centre International Staff.

Our organisation

The International Institute for Asian Studies (IIAS) is a national and global research organisation and knowledge exchange platform, based in Leiden, The Netherlands. The Institute initiates and promotes interdisciplinary and trans-sectoral programmes that engage partners in - and with - Asia, in the world. The Institute seeks to promote a contextualised understanding of Asian realities and to pioneer new approaches to the studies of Asia and the ‘Asian factor’ in a changing global environment. It does so through an array of activities in the realms of research, education, publications, dissemination, network development, institutional support, and services to the community outside academia. It seeks to contribute to a culturally and socially-informed policy-relevant knowledge on/in/with Asia.

For more information about IIAS and the fellowship programme, please consult the following pages:


Fostering an inclusive community is a central element of the values and vision of Leiden University and IIAS. Leiden University is committed to becoming an inclusive community which enables all students and staff to feel valued and respected and to develop their full potential. Diversity in experiences and perspectives enriches our teaching and strengthens our research. High quality teaching and research is inclusive.


Enquiries can be sent to Dr Philippe Peycam at iias@iias.nl.


Please send your letter of motivation and CV to Dr Philippe Peycam at iias@iias.nl. Please include the vacancy number of this position 22-222 in the subject line. Only applications received before 10 May 2022 will be considered.

The job interviews are scheduled to take place in the third week of May


This vacancy is also published on the website of Leiden University.

In the event of any difference in the text with regard to the advertised conditions, please consider the text on the university website as the definite one.