Call for submissions

IIAS Photo Contest 2019

IIAS is celebrating its 25th anniversary this year, concluding with ICAS 11 in Leiden, 16-19 July 2019. In this context, we are organising a photo contest in which everyone can participate. The winners will be announced during ICAS 11.

We hope to receive many interesting pictures in the following two categories. You may send in a maximum of three 3 photographs per category. Please send us your photos by the extended deadlineof 20 May 2019, using the IIAS WeTransfer account (address provided below).

The Categories

Your best/most interesting pictures taken during an IIAS event or other activity involving IIAS
The first category for which we would love to receive pictures concerns all IIAS activities from our beginning in 1993 until now. Have you participated in one of our Summer of Winter Schools? Do you have pictures from when you were a fellow with IIAS, or did you visit us for another reason? Did you take pictures in connection with a research project, workshop or conference? Were you at any of the previous ICAS conventions? Share your pictures!

We hope to include some of these entries in a retrospective exhibition of the various IIAS activities over the years, to be held during ICAS 11.

'Asia and Europe. Asia in Europe' Or vice versa!
This is the special focus theme of ICAS 11 - Asia and Europe have a long history of mutual exchange and influence, reflected both in past relics and contemporary phenomena, including art, knowledge, philosophy and religion, diplomatic ties, trade and industry, and diaspora. Let your imagination roam free! 


The rules in a nutshell

You may send in a maximum of three photos per category. It doesn't matter when the photo was taken, but you must have taken the photo(s) yourself, and deliver them digitally (.jpg/.jpeg) in accordance with the instructions and conditions for participation (mentioned below). Please also submit short descriptions of each photo (points 3 and 6).

Besides rewarding the best three photos in both categories with a prize to the value of 100 euros (in gift certificates), we also intend to include some of the entries in a retrospective exhibition of the various IIAS activities over the years. The exhibition will take place during ICAS 11. In addition, the winning images will be published in The Newsletter crediting you as the photographer. By submitting your photos, you grant IIAS the right to use your photo(s) in IIAS publications and for the photo exhibition during ICAS, mentioning your name as the photographer.

IIAS will judge the entries on the basis of relevance to the category as well as informative and aesthetic value. 

The winners will be announced during ICAS 11, 16-19 July 2019. We hope that you will be there for the occasion!

Instructions / Conditions for participation

  1. This IIAS Photo Contest begins 1 March 2019 at 00:01 Central European Time (CET), and ends 20 May 2019 at 23:59 CET.
  2. Participants may submit a maximum of 3 photos per category. 
  3. Each photo must be accompanied by a short description, mentioning your full name, the category and photo file name, the date it was taken and where, and an explanation about what is shown in the picture (max 100 words). 
  4. Entries will only be accepted if they have been submitted via the IIAS wetransfer site (address provided below). 
  5. All photo entries must be in digital format, saved as a JPEG (.jpeg or .jpg). 
  6. The description(s) must be submitted at the time the photograph(s) is/are submitted, in one of two ways: a) via the wetransfer message field or b) by uploading a separate text file (.doc or .doc(s) or .rtf or .txt).
  7. By entering the contest, the contestant acknowledges and warrants that the submitted photograph is an original work created solely by the contestant, that the photograph does not infringe on the copyrights, trademarks, moral rights, rights of privacy/publicity or intellectual property rights of any person or entity, and that no other party has any right, title, claim or interest in the photograph. IIAS is in no way accountable for any copyright infringements that may occur – these responsibilities lie solely with the contestants.
  8. Photos that feature other people’s work (e.g., paintings or sculptures) must comply with copyright regulations (i.e., have been given written permission to use). Responsibility lies with the contestant.
  9. All contestants grant an irrevocable, royalty-free, perpetual, worldwide, non-exclusive license to IIAS to reproduce, distribute, display and create derivative works of the entries (along with a name credit), in any media now or hereafter known, including, but not limited to: The Newsletter, the IIAS website, IIAS monthly updates, IIAS promotional materials, the IIAS Flickr webpage, the IIAS Instagram page, etc. IIAS will not be required to pay any additional consideration or seek any additional approval in connection with such use.

Please don't forget include a description for each photo with::
- the file name of the picture 
- the date and place
- the category for which you are submitting the picture
- an explanation about what is shown in the picture (max 100 words)
And if not part of your email address, your full name.

Upload photos and text to

We will be accepting entries until 20 May 2019.

Banner images reproduced under a Creative Commons license courtesy of Reuben Stanton on Flickr. Original Image: License: CC BY-NC 2.0